ABOUT THE SERVICE

 

 

Republic Act No. 3757 mandates the establishment of a civil registrar in the Philippines where acts, events legal instruments and court decrees concerning the civil status of persons shall be recorded.

 

The birth of a child being a vital event for a person must be registered within 30 days from the birth at the Office of the Municipal Civil Registrar of the city/municipality where the birth occurred.

 

CLIENT GROUPS: Parents/Guardians/attendant at birth/hospital authorities and persons who have reached the legal age but whose facts of birth have not been reported at the Civil Registrar’s Office.

 

REQUIREMENTS: Information about the child

Certificate of Marriage of Parents (if married)

 

SERVICE SCHEDULE:

 Monday to Friday

8:00 am -12:00 noon

1:00 pm – 5:00 pm

 

TOTAL PROCESSING TIME: 1 hour

 

TOTAL FEES/CHARGES:

Certified Copy – Php 50.00 each page

Documentary Stamp – Php. 30.00

 

 

HOW TO AVAIL OF THE SERVICE:

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Informant/Registrant presents data information and/or document.	Gathers data or information	10 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES            Project Development Officer I
	Determines the consistencies and completeness of data	10 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project development Officer I

 

 

	Prepares Certificate of Live Birth (if no prepared document	15 minutes	MARICHU P. VENUS Bookbinder I
Pays the applicable fees at the MTO	Prepares order of payment.	2 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project Development Officer I
Go back to MCR and present the official receipt	Attach the official receipt to the document.	2 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project Development Officer I
	The Municipal Civil Registrar (MCR) or his authorized signatories signs the Certificate of Live Birth (COLB).	10 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar MURIEL M. ARGOTE Registration Officer I VIRGINIA L. ABACHE Clerk II
	Review and assigns Registry Number	5 minutes	MURIEL M. ARGOTE Registration Officer I
Receives Certificate of Live Birth	Releases the Certificate of Live Birth to the informant/registrant.	5 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

DELAYED REGISTRATION OF BIRTH

 

ABOUT THE SERVICE:

 

Delayed Registration of birth like ordinary registration made at the time of event, must be filed at the Office of the Civil Registrar of the place where the event occurred.

 

CLIENT GROUPS: Parents/guardians/attendant at birth/hospital authorities or persons who reached legal age but whose facts of births have not been reported at the Civil Registrar’s Office.

 

REQUIREMENT(S):

1. Baptismal Certificate or School Records of the child
2. Affidavit for Delayed Registration
3. Community Tax Certificate of Informant
4. Negative Certification from PSA
5. Other documents showing facts of birth
6. Certificate of Marriage of parents (if married)

 

 

SERVICE SCHEDULE: Monday to Friday 8:00 am – 5:00 pm

 

TOTAL PROCESSING TIME: 1 hour and ten minutes

 

TOTAL FEES/CHARGES:

Certified copy – ₱ 50.00 each page

Documentary stamp tax – ₱30.00

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Informant/Registrant presents data information and/or document for delayed registration	Gathers data or Information	10 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project Development Officer I
	Verifies from the Register of Births whether the record is already available (if no record, proceed to registration	5 minutes PHILCRIS/CRIS program   30 minutes (manual search)	VIRGINIA L. ABACHE Clerk II
	Prepares Certificate of Live birth (if no prepared document)	20 minutes	MARICHU P. VENUS Bookbinder I   LUISA F. DANTES Project Development Officer I
Signs the Certificate of Live Birth as informants/registrants	Reviews the typed information on the form and let the applicant sign the COLB as informants/registrants	5 minutes
Pays the applicable fees at the MTO	Prepares order of payment/s	2 minutes	MARICHU P. VENUS Bookbinder I   LUISA F. DANTES Project Development Officer I
Go back to MCR and present the official receipt	Attaches the official receipts to the document	2 minutes	MARICHU P. VENUS Bookbinder I   LUISA F. DANTES Project Development Officer I

 

 

Come back after 10 days posting period	Prepares and posts the Notice of Publication	10 days posting period	MARICHU P. VENUS Bookbinder I   LUISA F. DANTES Project Development Officer I
	The Municipal Civil Registrar (MCR) of his authorize signatories receives/signs the Certificate of Live Birth	10 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar   MURIEL M. ARGOTE Registration Officer I   VIRGINIA L. ABACHE Clerk II
	Review and assigns  registry number	5 minutes	MURIEL M. ARGOTE Registration Officer I
Receives the Certificate of Live Birth.	Releases the Certificate of Live Birth to the informant/registrant.	3 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

DELAYED REGISTRATION OF MARRIAGE CERTIFICATE

 

 

ABOUT THE SERVICE:

 

Act No. 3757 mandates the establishment of a Civil Registrar in the Philippines where acts, events legal instruments and court decrees concerning the civil status of persons shall be recorded.

 

For ordinary marriages, the time for submission of the Certificate of Marriage is 15 days following the solemnization of marriage. For marriages exempt from license requirement, the prescribed period is 30 days.

 

CLIENT GROUPS:

1. Secretaries of churches
2. Court’s liaison Officer
3. Local Chief Executive’ (mayor’s) staff
4. Owners of the document

 

 

REQUIREMENTS:

 

1. Certificate of Marriage for Registration
2. Sworn Statement of the solemnizing officer (for delayed registration)

 

SERVICE SCHEDULE: Monday to Friday 8:00 am – 5:00 pm

 

TOTAL PROCESSING TIME: 35 minutes after 10 days posting period

 

TOTAL FEES/CHARGES:

Certified copy – ₱ 50.00 each page

Documentary stamp – ₱ 30.00

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents the Certificate of Marriage for registration	Examines the Certificate of marriage	5 minutes	MURIEL M. ARGOTE Registration Officer I
	Checks whether it is submitted on time and the entries are properly filled-up	15 minutes	MURIEL M. ARGOTE Registration Officer I
Pays the applicable fees at the MTO	Prepares order of payments	2 minutes	MURIEL M. ARGOTE Registration Officer I
Go back to MCR and present the official receipt	Attaches the official receipt ton the document and advises the client on the date of release of the document in compliance with 10 day posting period		MURIEL M. ARGOTE Registration Officer I
	Approves the Certificate of Marriage after compliance of 10-day posting period	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar           MURIEL M. ARGOTE Registration Officer I
	Assigns Civil Registry number		MURIEL M. ARGOTE Registration Officer I
Receives the Certificate of Marriage	Releases the Certificate of Marriage to the informant or registrant	5 minutes	MURIEL M. ARGOTE Registration Officer I

 

ON TIME REGISTRATION OF MARRIAGE LICENSE

 

 

ABOUT THE SERVICE:

 

Act No. 3757 mandates the establishment of a Civil Registrar in the Philippines where acts, events legal instruments and court decrees concerning the civil status of persons shall be recorded.

 

For ordinary marriages, the time for submission of the Certificate of Marriage is 15 days following the solemnization of marriage. For marriages exempt from the license requirement, the prescribed period is 30 days.

 

CLIENT GROUPS:  

• Secretaries of churches
• Court’s liaison officer
• Local Chief Executive’s (mayor’s) staff
• Owners of the document

 

REQUIREMENTS:

 

Certificate of Marriage for Registration

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 35 minutes

 

TOTAL FEES/CHARGES:

Certified copy ₱ 50.00

Documentary stamp ₱ 30.00

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents the Certificate of Marriage for registration	Examines the Certificate of Marriage	5 minutes	MURIEL M. ARGOTE Registration Officer I
	Checks whether it is submitted on time and the entries are properly filled-up	15 minutes	MURIEL M. ARGOTE Registration Officer I
Pays the applicable fees at the MTO	Prepares order of payments	2 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

 

Go back to MCR and present the official receipt	Attaches the official receipt to the document	2 minutes	MURIEL M. ARGOTE Registration Officer I
	Approves the Certificate of Marriage	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar   MURIEL M. ARGOTE Registration Officer I
	Assigns Civil Registry Number	5 minutes	MURIEL M. ARGOTE Registration Officer I
Receives the Certificate of Marriage	Releases the Certificate of Marriage to the informant or registrant	5 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

ISSUANCE OF MARRIAGE LICENSE

 

ABOUT THE SERVICE:

Before getting married, each of the contracting parties must file separate sworn applications for Marriage License with the proper Local Civil Registrar of the place where either or both of the contracting parties reside.

 

Marriage Licenses are valid in any part of the Philippines for a period of 120 days from the date of issue. They are deemed automatically cancelled if the contracting parties have not yet gotten married, within this period.

 

 

CLIENT GROUPS:

A man and a woman, of legal age, and with no legal impediment to marry, who wish to enter into a special contract of permanent union for the establishment of conjugal family life.

 

REQUIREMENT(S):

• Certified True/Photocopy of birth certificate or baptismal certificate of applicants
• Pre-Marriage Counseling Certificate
• Parental Consent if applicant is 18 years old but below 21 years old
• Parental Advice if applicant is 21 years old but below 25 years old
• Certificate of No Marriage (CENOMAR)
• Passport and Legal Capacity to Contract Marriage (for foreigners)

 

 

• At least one of the contracting parties must be a resident of the place where the

the Local Civil Registry Office is located

• Personal appearance of the applicants
• Community Tax Certificate of applicants and parents

 

 

SERVICE SCHEDULE: Monday to Friday, 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 45 Minutes

 

TOTAL FEES/CHARGES:

 

• Application Fee Php 150.00
• License Fee Php     2.00
• Pre-Marriage Counseling Fee Php 150.00
• Solemnization Fee (civil marriage) Php 150.00

 

 

 

HOW TO AVAIL OF THE SERVICE   

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents  the required supporting documents	Reviews/examines submitted supporting documents	10 minutes	RECHIE G. ALIM Clerk I
	Interviews applicants for marriage license	20 minutes
Signs the application form	Prepares application form for marriage license	20 minutes
	Interview the applicants and parents (if consent/advice is required)	7 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
	Administers oath on application for marriage license	6 minutes
Pays the applicable fees at the MTO	Prepares order of payment	2 minutes	RECHIE G. ALIM Clerk I

 

 

 

 

 

Go back to MCR and present the official receipt	Attaches the official receipt to the document	2 minutes	RECHIE G. ALIM Clerk I
Come back after 10-days posting period	Prepares and posts Notice of Publication	10-days posting period	RECHIE G. ALIM Clerk I
Receives copy of Marriage License	Releases duly signed Marriage License	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar

 

 

ISSUANCE OF CERTIFIED TRUE COPY/IES OF BIRTH,

MARRIAGE AND DEATH

 

 

 

ABOUT THE SERVICE:

Civil Registry documents such as birth, marriage and death certificates may be availed by securing a certification, certified transcript or photocopy from the civil registrar’s office.

 

CLIENT GROUPS: Owners or relatives of those whose births, deaths and marriages happened in Pilar, Sorsogon.

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 45 minutes

 

TOTAL FEES/CHARGES:

Certification Fee – Php 50.00 each page

Documentary Stamp tax Fee Php 30.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Fill-up the request slip and submit to the employee in-charge	Receives request slip and verifies availability of record/s	35 minutes	VIRGINIA L. ABACHE Clerk II
	If  the record is available EIC issues an order of payment	3 minutes
Pays the applicable fees at the MTO	Prepares order of payment	2 minutes	VIRGINIA L. ABACHE Clerk II
Go back to MCR and present the official receipt	Attaches the official receipt to the document	2 minutes	VIRGINIA L. ABACHE Clerk II
	Prepares the certification or certified copy of the requested document. EIC checks and reviews the correctness of the entries in the civil registry documents	15 minutes	VIRGINIA L. ABACHE Clerk II     RONNIE R. MENDINA Administrative Aide I
	The Municipal Civil Registrar signs the document	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
Receives the certification or certified copy/copies of document	Releases copy/ies of the document/s	3 minutes	VIRGINIA L. ABACHE Clerk II

 

 

 

 

 

 

 

 

 

 

 

 

ON TIME REGISTRATION OF DEATH CERTIFICATE

 

 

ABOUT THE SERVICE:

 

The spouse or nearest relatives who was knowledge of the death of a person  who died without medical assistance must report the same to the concerned offices/authorities within 48 hours. The Municipal Health Office examines the cause of death, signs the death certificate and directs the registration of death certificate with the office of the Civil Registrar within the period of 30 days.

 

 

CLIENT GROUPS: Spouse, children, relatives of the deceased or the nearest of kin or barangay officials as the case maybe

 

REQUIREMENTS: Personal appearance of the informant

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 50 Minutes

 

TOTAL FEES/CHARGES:

Certification fee – 50.00 each page

Documentary Stamp Tax fee 30.00

Burial Permit fee – 20.00

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents data or information	Receives data or information from the informant	15 minutes	RONNIE R. MENDINA Administrative Aide I
	Determines the consistencies and completeness of data	15 minutes	RONNIE R. MENDINA Administrative Aide I
	Prepares Certificate of Death	15 minutes	RONNIE R. MENDINA Administrative Aide I
Proceed to the Municipal Health Office for review and signature of the MHO	Advises the client to proceed to MHO for review and signature by the MHO	3 minutes	RONNIE R. MENDINA Administrative Aide I

 

 

Pays the applicable fees	Prepares order of payment/s	2 minutes	MURIEL M. ARGOTE Registration Officer I
Go back  to the Office of the Municipal Civil Registrar and present the OR and the duly reviewed and signed document for Registrar or his authorized signatories	Attaches the OR to the document     Approved and signs the Death Certificate	3 minutes       10 minutes	MURIEL M. ARGOTE Registration Officer I     CELESTINO P. BAUSA, JR. Municipal Civil Registrar
	Review and assigns Registry Number	10 minutes	MURIEL M. ARGOTE Registration Officer I
Receives the Certificate of Death	Releases the document to the client	5 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

 

 

DELAYED REGISTRATION OF DEATH CERTIFICATE

 

 

 

ABOUT THE SERVICE:

 

The spouse or nearest relative who has knowledge of the death of a person – who died without medical assistance – must report the same to the concerned offices/authorities within 48 hours. The Municipal Health Office examines the cause of death, signs the death certificate with the Office of the Civil Registrar within the period of 30 days.

 

 

CLIENT GROUPS: Spouse, children, relatives of the deceased or the nearest of kin or barangay officials as the case maybe.

 

REQUIREMENTS: Sworn statement of the informant, barangay captain’s certification.

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

 

 

 

 

 

 

TOTAL PROCESSING TIME: 50 minutes after 10 –day posting period

 

TOTAL FEES/CHARGES:

Certification Fee -₱ 50.00 each page

Documentary Stamp Tax Fee -₱ 30.00

Burial Permit Fee -₱ 20.00

 

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents data or information	Receives data or information from the informant	15 minutes	RONNIE R. MENDINA Administrative Aide I
	Determines the consistencies and completeness of data	15 minutes	MURIEL M. ARGOTE Registration Officer I
	Prepares Certificate of Death	15 minutes	RONNIE R. MENDINA Administrative Aide I
Proceed to the Municipal Health Office for review and signature of the MHO	Advises the client to proceed to MHO for review and signature of the documents	5 minutes	MURIEL M. ARGOTE Registration Officer I
Pay the applicable fees	Prepares order of payment/s	2 minutes	MURIEL M. ARGOTE Registration Officer I
Go back to the Office of the Municipal Civil Registrar and present the OR and the duly reviewed and signed document for the approval of the Certificate of Death by Municipal Civil Registrar or his authorize signatories	Attaches the OR to the document and advise the client on the date of release in compliance with the ten – day posting period	5 minutes	MURIEL M. ARGOTE Registration Officer I
	Approves and signs the Death Certificate	10 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar

 

 

	Review and assigns Registry Number	10 minutes	MURIEL M. ARGOTE Registration Officer I
Receives the Certificate of Death	Releases the document to the client	5 minutes	MURIEL M. ARGOTE Registration Officer I

 

 

 

FILING PETITION FOR CHANGE OF FIRST NAME (CFN) OR

CORRECTION OF CLERICAL ERROR/S (CCE)  

 

 

ABOUT THE SERVICE

 

Republic Act No. 9048 authorizes the City/Municipal Civil Registrar of the Consul General to correct a clerical error in a civil registry documents and/or change the first name or nick name of a person in the civil register without need of a judicial order.

 

 

CLIENT GROUPS: Owner of the document, spouse, children, parents, brother/sister, grandparents, guardian or any person authorized by the owner of the document thru a special power of attorney.

 

 

REQUIREMENTS:

Section 5 (2) of R. A. No. 9048 and Rule 8.1.2. of Administrative Order No. 1, S. 2001, require the submission of at least two (2) public or private documents showing the correct entry or entries upon which the correction or change shall be based. This is a minimum number; hence, the petitioner can submit as many public or private documents to support his petition. Examples of these documents are the following:

 

FOR CORRECTION OF CLERICAL ERROR (CCE)

 

Mandatory Requirements:

Birth Certificate or Certificate of Marriage or Certificate of Death on Security Paper (ass the case maybe)

 

Supporting documents:

• Baptismal Certificate
• Voter’ Affidavit
• Employment record
• GSIS record
• SSS record
• Medical record

 

 

 

 

 

• Business record
• School record
• Driver’s License
• Insurance
• Civil registry records of ascendants
• Land Titles
• Certificate of Land Transfer
• Bank Passbook

 

 

 

FOR CHANGE OF FIRST NAME (CFN)

 

Mandatory Requirements:

• Birth Certificate on Security Paper
• Employer Clearance (if employed)
• Affidavit of no Employment (if not employed)
• National Bureau of Investigation Clearance
• Philippine National Police Clearance
• Other such clearances as may be required by the concerned C/MCR
• Affidavit of publication from the publisher
• Copy of the newspaper clipping

 

Supporting documents:

Please refer to the above-mentioned supporting documents on correction on clerical error (CCE)

 

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

 

TOTAL PROCESSING TIME: 1 hour and 20 minutes plus ten days posting period.

 

 

TOTAL FEES/CHARGES:

Filing fee for CFN – Ρ 3,000.00 plus P 1,000.00 service fee for migrant petitioner

Filing fee for CCE – P 1,000.00 plus P 500.00 service fee for migrant petitioner

 

 

 

 

 

 

 

 

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Approach the employee-in-charge (EIC) or the MCR; and inform them about the problems in your registry record	Present remedies available whether to file for a petition for Change of First Name or a Petition for Correction of Clerical Error/s	20 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar   MURIEL M. ARGOTE Registration Officer I
	MCR or EIC hands over the list of supporting documents required in filing the petition	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar   MURIEL M. ARGOTE Registration Officer I
Submits all the required supporting documents to the EIC	EIC or MCR checks the authenticity and completeness of the submitted requirements	15 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar   MURIEL M. ARGOTE Registration Officer I
Signs the duly accomplished petition form	Prepares the petition and let the petitioner sign	40 minutes	MURIEL M. ARGOTE Registration Officer I
	Review and Administers Oath	20 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
Pay the required fees at the Municipal Treasurer’s Office	Prepares order of payment	2 minutes	MURIEL M. ARGOTE Registration Officer I
Go back to MCRO and present the OR	Attached the Official Receipt to the petition	2 minutes	MURIEL M. ARGOTE Registration Officer I
	Prepares notice of publication and notice of posting	20 minutes	MURIEL M. ARGOTE Registration Officer I
	Publish or post the publication/posting	Publication for 2 consecutive weeks for CFN

 

 

 

 

 

 

 

 

	MCR approves the petition and transmits the petition to NSO, Manila for affirmation	5 working days for MCR to decide and 5 working days to transmit	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
	After the approval of the petition has become final, the document sought to be corrected is finally annotated with correction, hence, the duly annotated document is forwarded to NSO

 

 

 

REGISTRATION OF FOUNDLING/ABANDONED CHILDREN

 

 

ABOUT THE SERVICE

 

A FOUNDLING is deserted or abandoned infant or child found, with parents, guardian, or relatives being unknown, or a child committed in an orphanage or charitable or similar institution with unknown facts of birth and parentage or abandoned infant or child found, with parents, guardian or relatives being unknown, or a child committed in an orphanage or charitable or similar institution with unknown facts of birth and parentage.

 

 

REGLAMENTARY PERIOD AND PLACE OF REGISTRATION

 

The finder/charitable institution within thirty (30) days shall make registration of the foundling in the Office of the Civil Registrar of the city/municipality where the child was found from the date of finding/commitment of the child. Any report made beyond the reglamentary period of 30 days shall be considered late, and the concerned party-

 

 

 

 

 

 

 

 

registrant shall be required to state in a sworn statement the circumstances that caused the late reporting to the civil registrar.

 

 

PERSONS RESPONSIBLE TO REPORT THE EVENT

 

Immediately after finding a foundling, the finder shall report the case to the barangay captain of the place where the foundling was found, or to the police headquarters, whichever is nearer or convenient to the finder. When the report is duly noted, either by the barangay captain or by the police authority, the finder shall commit the child to the care of the Department of Social Welfare and Development or to a duly licensed orphanage or charitable or similar institution. Upon commitment, the finder shall give to the charitable institution his copy of the Certificate of Foundling, if he had registered the foundling. In case the finder is awarded the custody of the foundling by the proper authority, he shall give a name for the child and shall report the same to the civil registrar of the city/municipality where the child was found. Otherwise, the giving of a name to the child and its registration as foundling shall be the responsibility of the Department of Social Welfare and Development or of the orphanage or charitable or similar institution where the child was committed.

 

 

CLIENT GROUPS: General Public

 

 

REQUIREMENTS:

 

• Certification issued by the concerned Barangay Captain

 

• Police blotter/report

 

• Affidavit of the finder

 

 

 

PROCESSING TIME: 1 hour   

 

 

 

 

 

 

 

 

 

 

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Client presents the documents  to EIC	EIC examines the presented documents and prepares the certificate of foundling per date supplemented by the informant	25 minutes	MARICHU P. VENUS Bookbinder I   RECHIE G. ALIM Clerk I
	Evaluates/Reviews and approves the Certificate of Foundling	15 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
Client receives his/her certificate of foundling	Releases the certificate of foundling	15 minutes	MARICHU P. VENUS Bookbinder I RECHIE G. ALIM Clerk I

 

 

REGISTRATION OF LEGAL INSTRUMENTS

 

 

ABOUT THE SERVICE

AS A GENERAL RULE, all legal instruments concerning registry documents must be registered in the civil registry of the place where they executed. The following however, may be registered in the following places:

 

• Affidavit of Reappearance-where the parties to the subsequent marriage are residing
• Marriage Settlement-where the marriage was recorded
• Admission of Paternity; and
• Acknowledgement; Legitimation; Voluntary Emancipation of Minor; Parental Authorization or Ratification of Artificial Insemination-where the birth of

 

 

CLIENT GROUPS: General Public

 

 

 

 

 

 

 

REQUIREMENTS: Legal Instruments Document (if available)

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 1 hour

 

TOTAL FEES/CHARGES:

-Legal Instrument Php. 150.00

 

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Presents the documents for registration	Examines, reviews the documents	5 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project Development Officer I
Pay the required fees at the MTO	Prepares order of payments	3 minutes	MARICHU P. VENUS Bookbinder I LUISA F. DANTES Project Development            Officer I
Present the official receipt	Attaches the OR to the documents	2 minutes	MARICHU P. VENUS Bookbinder I
	Prepares the annotated record	20 minutes	RONNIE R. MENDINA Administrative Aide I
	Review and assigns registry number	3 minutes	MURIEL M. ARGOTE Registration Officer I
	Records the document in the registry book of legal instruments	10 minutes	VIRGINIA L. ABACHE Clerk II
Receives the documents	Releases the documents to the client	5 minutes	MARICHU P. VENUS Bookbinder I

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REQUESTING ENDORSEMENT OF REGISTRY RECORDS TO THE

CIVIL REGISTRAR-GENERAL

 

 

ABOUT THE SERVICE

 

 

AS A RULE, all civil registrars shall submit civil registry documents to the Office of the Civil Registrar-General (OCRG) through their respective Philippine Statistics Authority (PSA) provincial offices.

 

 

There are instances when the PSA National Office cannot issue pertinent documents to interested parties because records are not available in its archives; or the requested documents are still being processed by the provincial office.

 

 

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or indorse the needed document to the PSA.

 

 

CLIENT GROUPS: General Public

 

 

REQUIREMENTS:

• PSA Negative Certification

 

TOTAL FEES/CHARGES: No fees

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

TOTAL PROCESSING TIME: 1 hour

 

 

TOTAL FEES/CHARGES: No Fees

 

 

 

 

 

 

 

 

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Approach the employee-in-charge (EIC) and request for an endorsement of your record at PSA	Receives and verifies the documents	3 minutes	MURIEL M. ARGOTE Registration Officer I    VIRGINIA L. ABACHE Clerk II
Show your PSA Negative Result Certification. (This must have been issued within the past 6 months).	If the record is not available in the database, the manual archives are search. If the search will proved futile then you will be advised to apply for late registration. If the record is available, you will course to proceed to the EIC on endorsement	5 minutes PHILCRIS/ CRIS Program     15 minutes Manual search	MURIEL M. ARGOTE Registration Officer I    VIRGINIA L. ABACHE Clerk II
	Prepares order of payment	3 minutes	MURIEL M. ARGOTE Registration Officer I  VIRGINIA L. ABACHE Clerk II
You will be required to pay required  endorsement fee to the in-house collector	EIC prepares a true copy of the document, as well as endorsement letter to PSA	10 minutes	VIRGINIA L. ABACHE Clerk II       RONNIE R. MENDINA        Administrative Aide I
	The Civil Registrar reviews then signs the documents	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
Secure a true copy and the PSA endorsement letter of the documents	Releases the documents Mail these documents tom PSA in Quezon City and follow-up the same after 5 to 7 days	5 minutes     15 minutes	MURIEL M. ARGOTE Registration Officer I   VIRGINIA L. ABACHE Clerk II

 

 

 

 

 

 

 

REQUESTING A CERTIFIED COPY OF BIRTH, MARRIAGE, DEATH RECORD

AND CIVIL REGISTRY DOCUMENTS ON SECPA (Security Paper)

 

 

ABOUT THE SERVICE

 

 

CIVIL REGISTRY documents such as birth, marriage and death certificates may be availed of by securing a certified transcript or photocopy from the office.

 

 

The mode of issuance of such documents may also be done is Security Paper (SECPA). A Security Paper is marked short size (8×11 ) paper that is being printed only by the Bangko Central ng Pilipinas for official use of the Philippine Statistics Authority in photocopying or printing registry documents. Foreign embassies require the submission of Security Papers by Visa applicants.

 

 

CLIENT GROUPS: General Public

 

 

REQUIREMENT(S): Authorization Letter from the owner of the document (if

representative and I.D. of representative and I.D. of the owner of        the document).

 

 

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

 

TOTAL PROCESSING TIME: 45 minutes

 

 

 

 

 

 

 

 

 

 

 

 

HOW TO AVAIL OF THE SERVICE

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Fill-up request slip and submit it to EIC	Receives request	5 minutes	VIRGINIA L. ABACHE Clerk II
	LCR staff verifies availability of the civil registry documents in their computer database. (If the record is not found in the database, a manual search is done).	5 minutes PHILCRIS/CRIS Program     30 minutes manual search	VIRGINIA L. ABACHE Clerk II
Pays the required fees at the MTO	Receives payment and issues official receipt		MTO
Present the order of payment to the office In-House collector and pay the required fees. You will be issued an official receipt	EIC records your request and OR number in the logbook then lets you sign therein. O.R. and request is then forwarded to the record section	5 minutes	VIRGINIA L. ABACHE Clerk II
	Prepares request of Civil Registry documents   Prepares the certified copy of the requested civil registry documents	15 minutes	VIRGINIA L. ABACHE Clerk II
	Authenticates certified copy Civil Registrar signs the documents	5 minutes	CELESTINO P. BAUSA, JR. Municipal Civil Registrar
Claim the requested certified copy	Releases the certified copy at the releasing window	3 minutes	VIRGINIA L. ABACHE Clerk II

 

AUTHORITY TO USE THE SURNAME OF THE FATHER PURSUANT

TO REPUBLIC ACT 9255

 

 

 

ABOUT THE SERVICE

 

REPUBLIC ACT No. 9255 An Act allowing illegitimate children to use the surname of their father amending for the purpose Article 176 of Executive Order No. 209, otherwise known as “The Family Code of the Philippines”.

 

The law applies to illegitimate children whose births are either not yet registered or were previously registered under the surname of the mother whether born before or after the effectivity of R. A. 9255. Specifically, this law applies to illegitimate children born on or before August 3, 1988.

 

 

CLIENT GROUPS: General Public

 

 

REQUIREMENT(S):

– Marriage Contract of Parents

– Birth Certificate of the Child

– Joint Affidavit of Legitimation of the Parents

– Affidavit of Acknowledgement of Parents

– Certificate of No Marriage (CENOMAR)

 

TOTAL FEES/CHARGES: Ρhp. 150.00

SERVICE SCHEDULE: Monday to Friday 8:00 am to 5:00 pm

 

 

TOTAL PROCESSING TIME: 42 minutes

 

 

HOW TO AVAIL OF THE SERVICE

 

Steps Involved	Actions to be taken by the MCRO	Transaction Time	Responsible Person
Please refer to the steps for Registration of Legal Instruments