RUEL S. ORTIZ
MGDHI-Municipal Planning and Dev' t Coordinator
SANDY L. BLAZO
Draftsman II
JIKIRI JOHN M. LLARENA
Draftsman I
RODEL M. MARBELLA
Zoning Inspector I
ERIC JOHN A. LIGSON
Administrative Aide III (Clerk I)
CITIZEN’S CHARTER
MUNICIPAL PLANNING AND DEVELOPMENT OFFICE
ISSUANCE OF LOCATIONAL CLEARANCE
ABOUT THE SERVICE: Locational Clearance – a clearance issued by the Zoning Officer to a project that is allowed in its identified site under the provision of the Municipal Zoning Ordinance.
CLIENT GROUP: General Public
REQUIREMENTS:
- Duly accomplished and Notarized Application form
- Copies of any of the following requirements relative to the right over the land:
- Photocopy of the Certificate of Title, (Certified by Register of Deeds Office)
- In the absence of any existing Certificate of Title in the name of the applicant, submit:
– Certified True Copy of the latest Tax Declaration
– Pro-forma affidavit to the effect that:
* The applicant is the owner of the property subject of the application;
* The reason/s why the property is not yet titled;
* That the property is free from liens and encumbrances;
* Whether the property is tenanted or non-tenanted;
- In case the property is not registered in the name of the applicant, submit:
– A photocopy of the owner’s Certificate of Title or in the absence of the title, the Tax Declaration and the pro-forma affidavit as described in item b, and any of the following:
* Duly notarized Deed of Sale or Deed of Donation
* Duly notarized Contract of Lease/Option to Buy/ Contract to Sell
* Authorization to use subject parcel of Land.
- Vicinity Map showing the existing land uses within the minimum 100 meters radius or 1 kilometer radius from the lot boundary of the project site for project of local and national significance respectively;
- Site Development Plan showing the project site lot area boundaries and proposed layout of improvements therein.
- Environmental Compliance Certificate/ Certificate of Non-Compliance (ECC/CNC) from DENR Office.
Additional Requirements:
- For Manufacturing Projects – Description of Industry citing among others the following:
- Types and volume of raw materials/ chemical used;
- Products manufactured or stored
- Average production output/capacity per day/week/month;
- Industrial wastes and plans for pollution control;
- Description of process flow or manufacturing processes
- Manpower Requirements
- Two copies of Bill of Materials and cost of equipment (where applicable) signed and sealed by Civil Engineer/Architect/Owner;
- Specification ( signed and sealed by Civil Engineer/Architect/Owner);
- Vicinity Map, Site Development Plan, w/ Geodetic Engineer Certification of non-encroachment to adjacent/adjoining properties.(one set building plans);
- For application filed by authorized representative, Sworn Special Power of Attorney for the representative to file /follow up application, and to claim decision on the application;
- Other additional requirements as may be needed for projects of national significance which require a more exhaustive evaluation;
- For commercial Projects- ECC/NCC shall be required for four (4) Storeys and above.
SERVICES SCHEDULES:
Monday to Friday (except on Holidays)
8:00 A.M to 5:00 P.M
TOTAL PROCESSING TIME:
- 15 – 26 minutes (paper works only)
- Site inspection – 30 minutes to 4 hours (depends on the distance from station of project site)
TOTAL FEES / CHARGES:
| Type of Project | Fees |
| Subdivision and Condominium projects under PD 957 | P 2,000.00 |
| Subdivision Projects under BP 220 | 300.00 |
| Industrial Subdivision Project | 3,000.00 |
| Commercial Subdivision Project | 2,000.00 |
| Farmlot Subdivision Project | 500.00 |
| Memorial Park/Cemetery Project | 2,000.00 |
| Other transactions/certifications covered by HLURB AO No. 04 | 100.00 |
| Registration of subdivision lot dealers/brokers/salesman | 200.00 |
PROCESS OF AVAILING THE SERVICE:
| Steps Involved | Action of the MPDO | Processing
Time |
Responsible Person |
| 1.Proceed to MPDO-and secure checklist of requirements and secure Application Form for Locational Clearance | Issues checklist of requirements and application form(s) | 1 – 3 minutes | Rodel M. Marbella Zoning Officer |
| 2. Fill-Up the required Application Forms | Instructs client to fill-up the forms and provides assistance if necessary | 3 – 5 minutes | Rodel M. Marbella Zoning Officer
|
| 3.Submit duly accomplished application form together with the supporting documents and obtain the schedule of site inspection | Receives, reviews and evaluates duly accomplished application form and other supporting papers.
Advices clients of lacking documents if any, otherwise informs the cliet of the schedule of the site inspection |
3 – 5 minutes | Rodel M. Marbella Zoning Officer
|
| 4. Accompany the team during the site inspection.
Obtain schedule of completion of final evaluation |
Conducts site inspection.
Informs the clients of the availability of results of the final evaluation |
30 minutes to 4 hours (depending on the site location) | Rodel M. Marbella Zoning Officer
|
| 5. Proceed to MPDO upon receipt of notice that final evaluation has been done | Provides confirmation of results of the final evaluation.
If everything is in order, advises client of the next steps to be done |
3 – 5 minutes | Rodel M. Marbella Zoning Officer
|
| 6. Secure Order of Payment and pay at the MTO the necessary fees | Issues order of Payment | Depends on the client | Rodel M. Marbella Zoning Officer
|
| 7. Submit Receipt of payment to the MPDO-Zoning | Prepares Locational Clearance Certificate | 3 – 5 minutes | Rodel M. Marbella Zoning Officer
|
| 8. Receive the approved application for zoning or Locational Clearance | Issues Locational Clearance | 2 – 3 minutes | Rodel M. Marbella Zoning Officer
Engr. Ruel S. Ortiz MPDC |
ISSUANCE OF SITE ZONING CERTIFICATION
ABOUT THE SERVICE: Site Zoning Certification is being issued to business establishments as requisite for business permit issuance and for real properties for record and reference purposes.
CLIENTS GROUPS:
Business Proprietors and Real Property owners
REQUIREMENTS:
For Business Permit:
- Zoning Certification Form
- Fire Marshall Clearance
- Barangay Clearance
For Real Property Zoning Certification
- Letter –request
– Any document as proof-of-ownership, such as
- Certified photo copy of land title
- Deed of Sale or relevant documents
- Certified copy of field Appraisal And Assessment Sheet (FAAS)
– Current Tax Receipt or Tax Clearance
SERVICE SCHEDULES:
Monday to Friday
8:00 A.M to 5:00 P.M
TOTAL PROCESSING TIME:
> 8 – 13 minutes
> Site Inspection: 30 minutes to 4 hours (depends on lot location)
TOTAL FEES/ CHARGES:
Site Zoning Certification Fee- P 300.00
PROCESS OF AVAILING THE SERVICE
| Steps Involved | Action Of MPDO | Processing Time | Responsible Person |
| 1. Submit letter request or Zoning Certification Form to the Zoning Officer.
Client obtains schedule of site inspection |
Receives letter request or Zoning Certification Form, evaluates submitted papers and
advises client on the schedule of site inspection |
3 – 5 minutes | Rodel Marbella
Zoning Officer |
| 2. Accompany zoning officer during inspection. Provide information to the inspector. | Conducts ocular inspection.
Advises client of the schedule of release of certification |
30 minutes- 4 hours | Rodel Marbella
Zoning Officer
|
| 3. Pay the Zoning Certification Fee at the Municipal Treasurer’s Office and submit receipt to the Zoning Officer | Prepares the Zoning Certificate and records the Official Receipt number | 3 – 5 minutes | Rodel Marbella
Zoning Officer |
| 4. Wait for the issuance of Certificate of Site Zoning Classification | Issues Certificate of Site Zoning Classification and gets one copy for file recording | 2 – 3 minutes | Rodel Marbella
Zoning Officer Ruel S. Ortiz Planning Officer |
SUBDIVISION DEVELOPMENT APPROVAL
ABOUT THE SERVICE: In accordance to section 14 of BP 220 and its implementing Standard Rules and Regulation, Preliminary Approval and Subdivision Development Approval must be processed and endorsed to the Sangguniang Bayan by the Municipal Planning and Development Office.
CLIENTS GROUP:
Any interested group or individual
REQUIREMENTS:
- Two (2) sets of the following documents duly sign by a licensed Architect/ Civil Engineer/ Geodetic Engineer.
- Site Development Plan (Schematic Plan showing the proposed layout)
- Vicinity map with a minimum of 100 m from the boundaries of the project indicating the adjoining land uses, access as well as existing facilities, utilities.
- Survey Plan of lots/ as described in the land title.
- Certified true copy of Title/Tax Declaration and current tax Receipts
- If the land is an agricultural land whether tenanted or non-tenanted. Two (2) copies of DAR team/field inspection report plus affidavit of non- tenancy by the owner/developer for non-tenanted lands or affidavit of waiver from tenants for tenanted lands;
- Sworn Statement as to nature, number and income level of beneficiaries as well as maximum selling price per unit;
- Right to use or Deed of absolute sale of right of way for access roads and other utilities when applicable;
- Site Zoning Certification
SERVICE SCHEDULE:
Monday to Friday
8:00 A.M to 5:00 P.M.
TOTAL PROCESSING TIME
Paper Works : 25 – 45 minutes
Site Inspection : 1 day
Local Legislative Process : 2 weeks to 1 month
TOTAL FEES/CHARGES
- Approval of Subdivision Development
- Preliminary Processing Fee
– For the first ten (10) hectares ………………………… P 200.00
– For every additional hectares or fraction thereof …… 50.00
- Final processing fee.
– Subdivision having a density of 66 lots and above … 550.00
– Subdivision having a density of 21 to 65 lots ……….. 750.00
– Subdivision having a density of 20 lots and below …. 1,200.00
- Inspection Fee (per hectare)
– High density ………………… P 300.00
– Economic subdivision ………………… 400.00
– Open Market ……………… 500.00
(d) Alteration of Plans (affected areas only) same as final processing
(e) Certificate of registration and license to sell (per saleable lot)
– High density ……………… 20.00
– Economic Subdivision ……………… 60.00
– Open Market ……………… 120.00
– Additional fee on floor area of house/building ………… 8.00
Sold with the lot, per square meter
(f) Certificate of completion (per hectare)
– High density ……………….. 300.00
– Economic Subdivision ………………… 400.00
– Open Market ………………… 500.00
- 2. Approval of Condominium project
(a) Preliminary processing fee …………… 200.00
(b) Final Approval
(1) Per square meter of total land area …………… 2.00
(2) Additional cost per square meter …………… 1.00
(c) Inspection fee (per Sq.m. Of saleable area) ………….. 5.00
(d) Alteration fee (affected areas only) …….same as final approval
(e) Conversion of existing structure to condominium. same as final approval
(f) Certificate of registration and licensed to sell
(1) Residential (per sq.m of saleable area) ………… 10.00
(2) Commercial / Office …………. 20.00
(g) Certificate of completion (per sq.m of saleable area) ……. 10.00
- Approval of Industrial Subdivision
- a) Preliminary approval and locational clearance
– First five hectares ………………… 200.00
– Every additional hectares of fraction thereof ………… 50.00
- b) Final approval (per hectares)
– Outside Municipality of Pilar ………………… 500.00
– Within the Municipality of Pilar …………………. 1,000.00
- c) Inspection Fee (per sq.m meter)
– Outside the Poblacion of the Municipality of Pilar …. . 500.00
– Within the Poblacion of the Municipality of Pilar ….. … 1,000.00
- d) Alteration of Plan fee (affected areas only) …… same as final approval
- e) Certificate of registration of License to Sell
(per sq.m of the land area) ……………………………… 1.00
- f) Certificate of completion (per hectare)
– Outside Municipality of Pilar ……………… 50.00
– Within the Municipality of Pilar ……………… 100.00
- Approval of Commercial Subdivision
- a) Preliminary approval and locational clearance
– First two (2) hectares …………… 200.00
– Every additional hectares …………… 50.00
- b) Final approval (per hectare)
– Outside the Municipality of Pilar …………….. 3,000.00
– Within the Municipality of Pilar ……………… 5,000.00
- c) Inspection fee (per hectare)
– Outside Municipality of Pilar ……………… 300.00
– Within the Municipality of Pilar ………………. 500.00
- e) Alteration of Plan fee (affected areas only) . same as final approval
- f) Certificate of Completion
– Outside Municipality of Pilar ………………. 300.00
– Within the Municipality ………………… 500.00
PROCESS OF AVAILING THE SERVICE:
| Steps Involved | Action of the MPDO | Processing
Time |
Responsible person |
| 1. Proceed to MPDO and secure checklist of requirements and Application Form for Subdivision approval | Issues checklist of requirements and application forms | 3 – 5 minutes | Rodel Marbella
Zoning Officer
|
| 2. Fill up the required Application Forms | Instruct client to fill up the forms and provides assistance if necessary | 3 – 5 minutes | Rodel Marbella
Zoning Officer
|
| 3.Submit duly accomplished Application Form together with the supporting documents and obtain the schedule of site inspection | Receives duly accomplished Application Forms and other supporting papers, evaluates documents and if found in order,
Advices client on the schedule of the site inspection |
3- 5 minutes | Rodel Marbella
Zoning officer
Ruel S. Ortiz Planning officer |
| 4. Accompany the Team during the site inspection. Obtain schedule of final evaluation | Conducts inspection. Inform clients of the availability of result of the final evaluation | 1- day minimum | MPDO staff
Rodel Marbella Zoning officer
Ruel S. Ortiz Planning officer |
| 5. Follow up, if necessary | Provides information about the final evaluation.
|
5 – 10 minutes | MPDO staff
Rodel Marbella Zoning officer
Ruel S. Ortiz Planning officer |
| 6. Obtain schedule of endorsement of application to the Sangguniang Bayan and appear at the Sangguniang Bayan Session (if necessary) | Submits final evaluation and recommendation for Subdivision Development to the Sangguniang Bayan and obtain scheduled session on the matter and appear at the session | 1- hour for submission to SB and obtaining calendar schedule: deliberation and approval may take 2-4 weeks | Ruel S. Ortiz
Planning officer |
| 7.Proceed to MPDO upon receipt of notice that the Sangguniang Bayan had already made a decision | Provides confirmation of result of the Sangguniang Bayan decision
Advice client to wait for notice of the release of the Resolution of approval |
3 – 5 minutes | Ruel S. Ortiz
Planning officer |
| 8. Pay at the MTO the necessary fees and submit receipt at the MPDO | Secures and receives documents submitted by the client.
Prepares documents for Subdivision Development Approval |
5- 10 minutes | Ruel S. Ortiz
Planning officer |
| 9. Receive the approved application for Subdivision Development Approval | Issues Subdivision Development Approval | 3 – 5 minutes | Ruel S. Ortiz
Planning officer |
DETAILED PLAN AND PROGRAM OF WORK PREPARATION
ABOUT THE SERVICE: The Municipal Planning and Development Office prepares various Development Plans needed in the Municipality. These detailed plans are needed for the preparation of Program of works and detailed cost estimate.
CLIENTS GROUPS:
LGU, Barangay Officials, Government Agencies, NGOs, POs, CSOs
REQUIREMENTS:
- Letter request
- Relevant information about the project
SERVICE SCHEDULE:
Monday to Friday
8:00 A.M. to 5:00 P.M. (except on Holidays)
TOTAL PROCESSING TIME:
*11 – 22 minutes, client interview and discussion
* Site inspection (if necessary) one day at most.
* Plan preparation, 5-10 days
* Preparation of Cost Estimate, 3 – 5 days
PROCESS OF AVAILING THE SERVICE:
| Steps Involved | Action of MPDO | Processing
Time |
Responsible Person |
| 1. Approach a front line employee and present your request.
Sign in the logbook |
Receives request and
instruct clients to sign in the logbook and refer client to the Planning Officer |
1 – 2 minutes | Any MPDO Staff |
| 2. Confer with the Planning Officer and present all relevant information about the project and obtains schedule of site visitation (if necessary) | Interviews the client and get all necessary information about the project.
Schedules site visitation (if necessary) |
10 – 20 minutes | Ruel S. Ortiz
Planning officer |
| 3. Accompany the inspection team during site visitation (if necessary) | Conducts site visitation (if necessary)
Informs client on follow up schedule |
1 day at most | MPDO Staff |
| 4. Follow up plan preparation (if needed) | Prepares detailed plan of project | 5-10 days | Sandy Blazo
Draftsman |
| 5. Follow up cost estimate preparation (if necessary) | Prepares detailed cost estimate of the project to be reviewed by MPDC then encoded by the clerk | 3 – 5 days | Noel Ombao
PDO III Ruel S. Ortiz MPDC Elvie Tocal Admin. Asst.II |
| 6. Receive the prepared plans and signs in the logbook | Present plans and program of work to client and ask to sign in the logbook | 5 – 10 minutes | Sandy Blazo
Draftsman Noel Ombao PDO III Ruel S. Ortiz MPDC
|
PROJECT PROPOSAL PREPARATION
ABOUT THE SERVICE: The Municipal Planning and Development Office prepares relevant project proposals for funding request. It is a document providing general information about a project including, but not limited to, project description, project rationale, budget requirements, and target beneficiaries.
.
CLIENTS GROUP:
LGU, Barangay Officials, Government Agencies, NGOs, CSOs, POs.
REQUIREMENTS:
- Letter request
- Relevant information necessary for preparation
SERVICE SCHEDULE:
Monday to Friday
8:00 A.M. to 5:00 P.M. (except on Holidays)
TOTAL PROCESSING TIME:
- 11 – 32 minutes, client interview and discussion
- 1 day for Site Inspection and Focused Group Discussion
- 5 – 10 days to prepare proposal
TOTAL FEES/ CHARGES: None
PROCESS OF AVAILING THE SERVICE:
| Steps involved | Action of MPDO | Processing Time | Responsible
Person |
| 1. Approach a frontline employee.
Present your letter request and sign in the logbook |
Receive request and
let the client sign in the logbook and refer client to the Planning Officer. |
1 – 2 minutes | MPDO staff
|
| 2. Confer with the Planning Officer and present all relevant information about the proposed project proposal and obtains schedule of site visitation (if necessary) | Interviews the client and get all the necessary information about the proposed project proposal and schedules site visitation (if necessary | 10 – 30 minutes | Ruel S. Ortiz
Planning Officer |
| 3. Accompany Team during site inspection.
If inspection is not needed give relevant information for the easy preparation of the proposal |
Conduct inspection if needed, If inspection is not needed ask information that would facilitate preparation of proposal | 1- day inspection
and FGD |
MPDO staff
Ruel S. Ortiz Planning Officer |
| 4.Obtain schedule of completion of proposal | Conducts some data refinements, if needed and Inform clients on the schedule of proposal completion | 5 – 10 minutes | Ruel S. Ortiz
Planning Officer |
| 5. Follow up, if necessary | MPDO staff prepares project proposal and
Clerk encodes |
5-10 days | Noel Ombao
PDO III Ruel S. Ortiz Planning officer Elvie Tocal Admin. Asst.II |
| 6. Receive the prepared proposal
Sign in the logbook |
Present proposal to clients, let client sign in the logbook | 3 – 5 minutes | MPDO staff
Ruel S. Ortiz Planning Officer |
REVIEW OF BARANGAY ANNUAL INVESTMENT PLAN
ABOUT THE SERVICE: Barangay Annual Investment Plans must be reviewed by the Municipal Planning Office to check and verify the adherence of its contents to existing local and national policies.
CLIENTS GROUP: Barangay Officials
REQUIREMENTS:
- Barangay Annual Investment Plan
- Barangay Annual Budget
SERVICE SCHEDULE: Monday to Friday
8:00 A.M. TO 5:00 P.M.
TOTAL PROCESSING TIME: 45 minutes – 60 minutes
PROCESS OF AVAILING THE SERVICE:
| Steps Involved | Action of the MPDO | Processing
Time |
Responsible person |
| Proceed to MPDO and submit the identified requirements | Check the documents for completion | 2-3 minutes | Noel Ombao
PDO III |
| Submit required documents (if lacking);
Sit and confer with the PDO (if documents are complete) |
Check and review the contents of the AIP and Budget | 40 – 50 minutes | Noel Ombao
PDO III |
| Update the reviewed documents if necessary | Recommend updating and corrections if needed | 2-4 minutes | Noel Ombao
PDO III |
| Receive the noted AIP and signs in the Office Logbook | Release the AIP as corrected and noted | 1-3 minutes | Noel ombao
PDO III MPDO Staff |
PROVISION OF MAPS, STATISTICS, BARANGAY AND MUNICIPAL PROFILES, CDP, LDIP, AIP AND OTHER PLANNING DOCUMENTS.
ABOUT THE SERVICE: Generally, the MPDO regularly gathers, analyzes, formulates and compiles data, maps and other planning documents which are frequently needed and accessed by all concerned.
CLIENT GROUPS: Local Officials, Barangay Officials, Concerned Government Agencies, NGOs, POs, CSOs, Investors, Academe, Tourists, Investors and others.
REQUIREMENTS:
- Valid I.D. (especially when documents will be taken out of office)
- Written Request (if necessity requires)
- Writable CD, diskette, USB or any compatible device for electronic data storage.
SERVICE SCHEDULE: Monday to Friday, at 8:00 A.M. to 5:00 P.M. (except on Holidays)
TOTAL PROCESSING TIME: 5 to 10 minutes
| Steps Involved | Action of MPDO | Processing
Time |
Responsible Person |
| 1. Approach a front line employee and present your request
If requested information is not available take note on where to obtain the data as adviced. |
Receives request and refers you to staff in charge of the information requested.
If requested info is not available, client is referred to appropriate source. |
1 – 2 minutes | Any MPDO Staff |
| 2. Check the data accessed and reviewed by the staff.
Give electronic storage if needed for copying data. |
If requested information is available, the staff in charge will access and review the information requested and show to client | 2 -4 minutes | Noel G. Ombao -PDO III |
| 3. Leave a valid I.D. if document/s needs to be photo copied | Requests for a valid I.D. and gives the requested materials for photocopying,
after signing the logbook. |
1 – 2 minutes
|
Elvie A. Tocal
Adm. Asst. II |
| 4. Sign the Logbook as the requested document is returned after copying | Instruct clients to sign return-logbook then
gives back the I.D. |
1 – 2 minutes | Elvie A. Tocal
Adm. Asst. II |
