Office of the Sangguniang Bayan

Office of the Sangguniang Bayan

(O.V.M/S.B/O.S.S.B)

ENACTMENT OF ORDINANCE ON RECLASSIFICATION OF LAND WITHIN

THE JURISDICTION OF THE MUNICIPALITY (Sec. 447 par 2(viii))

About the Service:

Reclassification of lot from its current usage to other usage is done to conform with zoning and land use laws, rules and regulations.

Client: Natural or Juridical person/s

Requirements:

Letter-application seeking the reclassification of a parcel of lot from current to usage to intended usage.
Municipal Development Council’s endorsement;
Endorsement from HLURB, DTI, DOT, DA, and DOT
Public Hearing
Posting/publication of ordinance
Payment of fees/charges

Fees:

(Note: under consideration of the SB for inclusion in the Revenue Code)

Service Schedule:

Monday to Friday

8:00 a.m. until 5:00 p.m.

Processing Time:

One (1) month (provided that endorsements from HLURB, DTI, DOT, DA, and DOT

are complied with)

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SB Citizen’s Charter

2018

HOW TO AVAIL OF THE SERVICE

STEPS INVOLVED	ACTIONS OF THE S.B	TRANSACTION TIME	RESPONSIBLE PERSONS
Client submits letter-application and requirements	Calendars letter-application	5 minutes	Frances Marie L. Botin-SB Secretary
	Referral to the Committee on Public Works, Housing, Land Use, & Urban Development during session	5 minutes	Hon. Celso Y. Lao, Jr. – Vice-Mayor/Presiding Officer or Presiding Officer pro Tempore or Temporary Presiding Officer
	Committee Meeting with applicant and resource persons	4 hours	Hon. Francis M. Gacosta-Chairman
	Prepares Letters to HLURB, DTI, DOT, DA, and DOT as the instance of the Chairman	20 minutes	Frances Marie L. Botin-SB Secretary
	Transmittal of letters to HLURB, DTI, DOT, DA, and DOT	4 hours	Clarence P. Lorejo – Local Legislative Staff Employee II
	Preparation of draft Reclassification Ordinance	4 hours	Hon. Francis M. Gacosta-Chairman
	Barangay consultation in the Barangay where the proposed lot to be reclassified is situated	4 hours	Hon. Francis M. Gacosta-Chairman (and Committee members); Frances Marie L. Botin-SB Secretary
	Committee Meeting For the final draft of the ordinance	4 hours	Hon. Francis M. Gacosta-Chairman (and Committee members); Frances Marie L. Botin-SB Secretary
	First Reading of the proposed reclassification ordinance (with endorsements from to HLURB, DTI, DOT, DA, and DOT) during the regular session	5 minutes	Hon. Francis M. Gacosta-Chairman

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Public Hearing on the proposed reclassification ordinance	4 hours	Hon. Francis M. Gacosta-Chairman
Committee Meeting on the result of the public hearing	4 hours	Hon. Francis M. Gacosta-Chairman
2^nd Reading-period of debate and amendments	4 hours	Hon. Francis M. Gacosta-Chairman
Preparation of amended proposed reclassification ordinance	2 hours	Frances Marie L. Botin-SB Secretary
3^rd and final reading during regular session	5 minutes	Hon. Francis M. Gacosta-Chairman and all SB Members and the Vice-Mayor
Approved copy of the reclassification ordinance prepared and signed by the SB Secretary and submitted for the signature of SB members who approved the ordinance and attested by the Vice-Mayor and sealed	1 hour	Frances Marie L. Botin-SB Secretary Clarence P. Lorejo – Local Legislative Staff Employee II
Transmittal of the enacted reclassification ordinance to the Sangguniang Panlalawigan for review and client	2 hours	Janet A. Escalora Admistrative Assistant I Clarence P. Lorejo – Local Legislative Staff Employee II
Posting of the approved ordinance	1 hour	Clarence P. Lorejo – Local Legislative Staff Employee II

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SB Citizen’s Charter

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APPROVAL OF SUBDIVISION PLANS FOR RESIDENTIAL, COMMERCIAL, OR INDUSTRIAL PURPOSES (Sec. 447 par 2(x))

About the Service:

Approval of subdivision plans for residential, commercial, or industrial purposes and other development purposes in consonance with national laws and local enactments.

Client: Natural or Juridical person/s

Requirements:

Letter-application seeking the approval of subdivision plans for residential, commercial, or industrial purposes and other development purposes
Vicinity Map;
Site Development Plan
Certified copy of Original/Transfer Certificate of Title
Latest Tax Declaration
Updated Tax Payment Receipts
Official Receipts of Payment of applicable fees and charges

Fees:

(Note: under consideration of the SB for inclusion in the Revenue Code)

Service Schedule:

Monday to Friday

8:00 a.m. until 5:00 p.m.

Processing Time:

One (1) month (provided that the requirements are complied with)

Page 4

SB Citizen’s Charter

2018

HOW TO AVAIL OF THE SERVICE

STEPS INVOLVED	ACTIONS OF THE S.B	TRANSACTION TIME	RESPONSIBLE PERSONS
Client submits letter-application for subdivision plan and requirements	Calendars letter-application	5 minutes	Frances Marie L. Botin-SB Secretary
	Referral to the Committee on Public Works, Housing, Land Use, & Urban Development during session	5 minutes	Hon. Celso Y. Lao, Jr. – Vice-Mayor/Presiding Officer or Presiding Officer pro Tempore or Temporary Presiding Officer
	Committee Meeting with applicant and resource persons	4 hours	Hon. Francis M. Gacosta-Chairman
	Preparation and transmittal of communication for scheduled consultation with concerned barangay officials and residents	4 hours	Frances Marie L. Botin-SB Secretary Clarence P. Lorejo – Local Legislative Staff Employee II
	Barangay consultation in the Barangay where the lot subject of application is situated	4 hours	Hon. Francis M. Gacosta-Chairman (and Committee members);
	Committee Meeting For the final draft of the legislative measure	4 hours	Hon. Francis M. Gacosta-Chairman (and Committee members); Frances Marie L. Botin-SB Secretary
	First Reading of the proposed legislative measure approving the application of subdivision plan during the regular session	5 minutes	Hon. Francis M. Gacosta-Chairman
	Public Hearing	4 hours	Hon. Francis M. Gacosta-Chairman (and members)

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Committee Meeting on the result of the public hearing	4 hours	Hon. Francis M. Gacosta-Chairman
2^nd Reading-period of debate and amendments	4 hours	Hon. Francis M. Gacosta-Chairman
Preparation of amended proposed legislative measure	2 hours	Frances Marie L. Botin-SB Secretary
3^rd and final reading during regular session	5 minutes	Hon. Francis M. Gacosta-Chairman and all SB Members and the Vice-Mayor
Measure approving the subdivision plan prepared and signed by the SB Secretary and submitted for the signature of SB members who approved the ordinance and attested by the Vice-Mayor and sealed	1 hour	Frances Marie L. Botin-SB Secretary SB Members Hon. Celso Y. Lao, Jr.
Transmittal of approved subdivision plan to the Sangguniang Panlalawigan for review and the client for information	2 hours	Janet A. Escalora Admistrative Assistant I Clarence P. Lorejo – Local Legislative Staff Employee II
Posting of the approved ordinance	1 hour	Clarence P. Lorejo – Local Legislative Staff Employee II

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SB Citizen’s Charter

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ISSUANCE OF TRICYCLE FRANCHISE

(Sec. 447, par. 3(vi))

About the Service:

Issuance of Tricycle franchise to legitimize operation of tricycle offering transportation services to the general public and instill to the applicant the duties and desired degree of care required from public conveyance.

Client:

Natural or Juridical person

Requirements:

Application letter
Copy of Official receipt
Certificate of registration
Barangay Clearance

Fees:

Annual franchise fee ₱500.00

Filing Fee (first 5 units) 200.00

For additional unit 50.00

Service Schedule:

Monday to Friday

8:00 a.m. until 5:00 p.m.

Processing Time:

Three (3) Weeks

Page 7

SB Citizen’s Charter

2018

HOW TO AVAIL OF THE SERVICE

STEPS INVOLVED	ACTIONS OF THE S.B	TRANSACTION TIME	RESPONSIBLE PERSONS
Client submits letter-application for subdivision plan and requirements	Calendars letter-application	5 minutes	Frances Marie L. Botin-SB Secretary
	Referral to the Committee on Transportation during session	5 minutes	Hon. Celso Y. Lao, Jr. – Vice-Mayor/Presiding Officer or Presiding Officer pro Tempore or Temporary Presiding Officer
	Committee Meeting with applicant and resource persons	4 hours	Hon. Rafael P. Siao-Chairman
	Committee Meeting For the final draft of legislative measure	8 hours	Hon. Rafael P. Siao -Chairman (and Committee members); Frances Marie L. Botin-SB Secretary
	First Reading of the proposed legislative measure approving the application for tricycle franchise during the regular session	5 minutes	Hon. Rafael P. Siao-Chairman
	Public Hearing	4 hours	Hon. Rafael P. Siao-Chairman (and members) Frances Marie L. Botin-SB Secretary
	Committee Meeting on the result of the public hearing	4 hours	Hon. Rafael P. Siao-Chairman (and members) Frances Marie L. Botin-SB Secretary

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2^nd Reading-period of debate and amendments	4 hours	Hon. Rafael P. Siao-Chairman
Preparation of amended proposed legislative measure	2 hours	Frances Marie L. Botin-SB Secretary
3^rd and final reading during regular session	5 minutes	Hon. Rafael P. Siao-Chairman and all SB Members and the Vice-Mayor
Legislative Measure granting tricycle franchise prepared and signed by the SB Secretary and submitted for the signature of SB members who approved the ordinance and attested by the Vice-Mayor and sealed	5 hour	Frances Marie L. Botin-SB Secretary SB Members Hon. Celso Y. Lao, Jr.
Transmittal of ordinance to the Sangguniang Panlalawigan for review and the client for information	2 hours	Janet A. Escalora Admistrative Assistant I Clarence P. Lorejo – Local Legislative Staff Employee II
Posting of the approved ordinance	1 hour	Clarence P. Lorejo – Local Legislative Staff Employee II

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SB Citizen’s Charter

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ISSUANCE OF LICENSE TO ESTABLISH, MAINTAIN

AND OPERATE COCKPIT ARENA

(Sec. 447, par. 3(v))

About the Service:

Issuance of License to Establish, Maintain, and Operate Cockpit Arena to legitimize operation in this jurisdiction.

Client:

Natural or Juridical person

Requirements:

New Application:

Application letter
Location and vicinity plan of the cockpit
Cockpit building plan/design with adequate parking space
Certification from the MPDC that the cockpit is not within 150 lineal meters from existing residential and commercial areas, hospitals, schools, churches and other public buildings.
Locational clearance
Certified copy of land title
Certified copy of latest tax declaration
Official receipts of real property tax or tax clearance
DAR clearance or DAR conversion order, whichever is applicable
In the absence of the next preceding requirement, an application for DAR conversion, in which case the license may be granted on the condition that the next preceding requirement be complied with within a given time as determined by the Sangguniang Bayan
Environmental Certificate Clearance, Certificate of Non-coverage or Exemption, whichever is applicable
Sanitary permit; and
Barangay clearance

Renewal:

Official receipt of real property tax payment for the past three years or real property tax clearance
Business permit for the past three years
Proof of payment of amusement tax for the past three years
Contract of lease, if applicant is not the owner of the lot where cockpit is located

Service Schedule: Fees:

Monday to Friday New Applicant and Renewal:

8:00 a.m. until 5:00 p.m. Filing Fee – ₱3,000.00

New license (3yrs) – 30,000.00

Processing Time: 1^st Renewal – 45,000.00

Three (3) Weeks Succeeding – 60,000.00

Business Permit Fee 10,000.00

Page 10

SB Citizen’s Charter

2018

HOW TO AVAIL OF THE SERVICE

STEPS INVOLVED	ACTIONS OF THE S.B	TRANSACTION TIME	RESPONSIBLE PERSONS
Client submits letter-application and requirements	Calendars letter-application	5 minutes	Frances Marie L. Botin-SB Secretary
	Referral to the Committee on Games and Amusement during session	5 minutes	Hon. Celso Y. Lao, Jr. – Vice-Mayor/Presiding Officer or Presiding Officer pro Tempore or Temporary Presiding Officer
	Committee Meeting with applicant and resource persons	4 hours	Hon. Ambrosio P. Mananes-Chairman
	Committee Meeting to prepare the draft ordinance	8 hours	Hon. Rafael P. Siao -Chairman (and Committee members); Frances Marie L. Botin-SB Secretary
	First Reading of the proposed legislative measure approving the application for cockpit franchise during the regular session	5 minutes	Hon. Ambrosio P. Mananes-Chairman
	Public Hearing	4 hours	Hon. Ambrosio P. Mananes-Chairman (and members) Frances Marie L. Botin-SB Secretary
	Committee Meeting on the result of the public hearing	4 hours	Hon. Ambrosio P. Mananes-Chairman (and members) Frances Marie L. Botin-SB Secretary

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SB Citizen’s Charter

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2^nd Reading-period of debate and amendments	4 hours	Hon. Ambrosio P. Mananes-Chairman
Preparation of amended proposed legislative measure	2 hours	Frances Marie L. Botin-SB Secretary
3^rd and final reading during regular session	5 minutes	Hon. Ambrosio P. Mananes-Chairman and all SB Members and the Vice-Mayor
Legislative Measure granting cockpit prepared and signed by the SB Secretary and submitted for the signature of SB members who approved the ordinance and attested by the Vice-Mayor and sealed	5 hour	Frances Marie L. Botin-SB Secretary SB Members Hon. Celso Y. Lao, Jr.
Transmittal of ordinance to the Sangguniang Panlalawigan for review and the client for information	2 hours	Janet A. Escalora Admistrative Assistant I Clarence P. Lorejo – Local Legislative Staff Employee II
Posting of the approved ordinance	1 hour	Clarence P. Lorejo – Local Legislative Staff Employee II

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SB Citizen’s Charter

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ISSUANCE OF CERTIFIED COPY OF LEGISLATIVE DOCUMENT

About the Service:

Issuance of legislative measure pursuant to the right to information of the public on matters of public concerns which are not otherwise classified by the sanggunian as highly confidential.

Client:

Natural or Juridical person

Requirements:

Application letter stating the purpose thereof
Official Receipt of payment of Secretary’s fees under the Revenue Code

Service Schedule:

Monday to Friday

8:00 a.m. until 5:00 p.m.

Fees:

Secretary’s Fee:

For every page or fraction ₱25.00

For each Certificate of correctness written

On the copy or attached thereof 25.00

For certified copies of any papers, records,

decree, judgment or entry of which

any person is entitled to demand

and receive a copy (in connection

with an administrative case filed

before the sangguniang bayan)

for each page 25.00

Processing Time:

43 Minutes

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SB Citizen’s Charter

2018

HOW TO AVAIL OF THE SERVICE

STEPS INVOLVED	ACTIONS OF THE S.B	TRANSACTION TIME	RESPONSIBLE PERSONS
Client submits letter-request to Vice Mayor thru SB Sec	Verifies letter and the purpose thereof	10 minutes	Frances Marie L. Botin-SB Secretary
	Researches and Prepares requested document	20 minutes	Janet A. Escalora Administrative Assistant 1 -or- Clarence P. Lorejo-Local Legislative Staff Employee II
	Informs client of the fees to be paid at the Municipal Treasurer’s Office	3 minutes	Janet A. Escalora Administrative Assistant 1 -or- Clarence P. Lorejo-Local Legislative Staff Employee II
	Presentment of official receipt of payment by the client for inscription of the date and amount of payment made on the requested document	5 minutes	Janet A. Escalora Administrative Assistant 1 -or- Clarence P. Lorejo-Local Legislative Staff Employee II
	Requested certified copy is presented to the Secretary for her signature and affixing of official seal	3 minutes	Frances Marie L. Botin-SB Secretary
Client received the certified copy of legislative document	Releases certified copy of legislative document	2 minutes	Janet A. Escalora Administrative Assistant 1 -or- Clarence P. Lorejo-Local Legislative Staff Employee II

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SB Citizen’s Charter

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Submitted is the Citizen’s Charter for the Offices of the Vice-Mayor, Sangguniang Bayan, and the Office of the Secretary to the Sangguniang Bayan consisting of fifteen (15) pages.

26 day of June, 2018 at Pilar, Sorsogon, Philippines.

Prepared by:

FRANCES MARIE L. BOTIN

Secretary to the Sangguniang Bayan

SANGGUNIANG BAYAN MEMBERS

HON. LUIS C. LEOSALA JR. HON. EMMANUEL H. SIA

HON. LIEZL A. MILLANO HON. FRANCIS M. GACOSTA

HON. RAFAEL P. SIAO HON. RAMON L. TEE

HON. AMBROSIO P. MANANES HON. SERGIO B. REYES, JR.

EX-OFFICIO MEMBER

HON. GEORGE E. LOSERIAGA

Liga President